How to Write a Business Letter

Need to know how to write a business letter? The ability to write a clear and persuasive business letter will benefit you more than you can imagine. Whether you are a business owner or patron, it is likely that you will need to communicate your ideas and expectations in a formal tone.

Anatomy Of A Business Letter
A business letter contains many crucial parts. Although the content of a business letter varies, the writer must adhere to a strict format. This format includes the date, sender's name and address, recipient's name and address, salutation, body and closing. The letter should be formatted in left justify, and the paragraphs are in block form, which means that the paragraph does not begin with an indentation. Business letters are almost always typed.

Date And Addresses: The date indicates the time when the business letter was composed. Because a business letter is formal, the name of the month should be spelled out and should not be abbreviated. The sender's name and address follows after the date. However, it is not necessary to add the sender's name and address, especially if you are using your company's letterhead. In this case, it would be considered redundant. The recipient's name and address are not optional. If you know the information, the recipient's job title should be listed under his name but before the address.

Salutation: The salutation is how you address the recipient. Popular salutations include "Dear Mr." or "Dear Ms." and "To Whom it May Concern." The latter salutation is for cases when you may not know the name of the intended recipient. Take care to spell the names of the recipients correctly to avoid any offense.

Body: The body of the business letter is where you explain your reason for writing. It should be concise and to the point. Be sure to edit yourself so that your letter does not ramble. A businessperson will quickly lose interest while reading a rambling letter.

Closing: Many business letters end with the word "sincerely," followed by your name, typed. There should be a double space between the lines containing "sincerely" and your typed name so that you may sign your name.

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The parts of a business letter involve more than just the letter's content. You need to include several elements to indicate that you are a professional.

With a few examples of business letters at your fingertips, you can handle your regular business correspondence more efficiently.

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Writing as business letter is an important skill to learn when entering the real world. Business letters have their own formal style that is different than the style you may use to write letters to your friends and family.
Writing as business letter is an important skill to learn when entering the real world. Business letters have their own formal style that is different than the style you may use to write letters to your friends and family.
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