If you aren't sure how to write a cover letter for e-mail, relax because you aren't alone. While it is true that e-mails are more casual in tone, you will find that these e-mail cover letters are still similar to hard copy cover letters. Just keep a few rules in mind when writing e-mail cover letters.
Cover Letter in Body, Resume Attached
Write your cover letter as the body of your e-mail, and then attach your resume. If the company does not accept attachments, paste your resume into the body of your e-mail after the cover letter, with adequate space in between.
Watch Your Format
While you may not want to clutter up the top space of an e-mail cover letter with your address and information, you will want to make sure you still include this important information. Start your letter listing the name of the person you are addressing, the name of the corporation, and the address of the corporation. There is no need to include the date (e-mails are already time-stamped), but you will want to add a Dear Ms. Whoever or Dear Mr. Whoever at the top of the page.
Continue with the body of your cover letter, and then end with your contact information.
Consider Possible E-Mail Glitches
Some fonts do not translate well. Make sure you use Times New Roman 12-point font, and use Word for your resume; this will ensure your document does not come out garbled when received. Also, it may be tempting to be lazy and forward other e-mail cover letters after tweaking the introduction; this can result in the body of the e-mail coming out shrunken, improperly formatted or with strange additions at the bottom of your e-mail. While it's fine to cut and paste the body of your cover letter from a clean Word document, you're going to want to start with a fresh e-mail. Don't forward old e-mails.
Keep It Professional
You won't want to use a personal e-mail address for your job hunt, especially not if you have a humorous e-mail address. Angelofdeath@hotmail.com might be a fabulous e-mail address for keeping up with your gaming buddies, but you'll want to use a professional address like firstname.lastname@example.org for your job search.
Shorter Is Better
For e-mail cover letters, you want to keep your pitch as short as you can fit on the screen in one gander. Eliminate extra words as you pare down your cover letter to the tantalizing basics: why you are supremely qualified for this job and how to contact you.
When you apply for a job, the cover letter isn't even read, right? Unless you're applying for a job as a writer, doesn't the cover letter just restate what is on your resume? The answer to both of these questions is an emphatic "no."
In this day of fast-paced, right-to-the-point communication, more and more job seekers ask if they still need to send a cover letter. Indeed, it would seem at this point that one more piece of correspondence to go through would only be unnecessary clutter for a hiring manager.
Cover letters are to accompany a resume when applying for a job. The purpose of the cover letter is to get an interview. So many people will spend forever perfecting the perfect resume. Then blow it all by submitting a lousy, second-rate cover letter.