If you're befuddled when trying to figure out how to write a reference letter that helps a student or employee achieve a goal, be assured it is not as difficult as it may seem. Simplicity is the key to an excellent reference letter, and brevity is king. Just follow these simple reference letter writing tips for a step-by-step guide, and you'll be done with that reference letter in no time.
A Good Reference Letter Starts With a List
Jot down a quick list of positive attributes and contributions you may wish to mention in the reference letter. Don't censure yourself or worry about spelling, wording or grammar as you make this list.
Check Your Facts
Pull out employee reviews to jog your memory in regards to specific projects or skill set information. Make note of the most significant accomplishments recorded on the past reviews.
Choose the Best
Out of this list, choose the best five attributes the employee exhibited, and note at least two specific projects or tangible skills you want to mention in the letter.
Write the Letter
In the first paragraph of the reference letter, list the employee's positive attributes as they would relate to the project in question. Then detail out the two or more projects or tangible skills you have chosen. You can use bullet points if this format helps you.
Keep It Simple
Don't go on and on. Instead make your point as quickly, simply and concisely as possible. You want your letter be a quick boost, not a lengthy letter that won't get read. Make it easy on your reader by using industry-specific jargon and being direct.
Edit Before You Send
Read the letter out loud, and look for spelling, grammar, and content errors. Make sure the letter is polished before you send it out to the world.
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