Secure Mail Facts

Mailing something always holds a risk no matter where it goes in the world. Human error and mechanical problems might prevent your mail from being delivered on time or worse, not at all. With the introduction of email, communications became more secure because in a matter of seconds, the email is delivered to the recipient's inbox. Communications can even be tracked including when the message was read.

Other secure mail facts include the following:

What is secure mail?

Secure email is an encrypted email message. In the event that you send an email message to the wrong inbox, or someone steals an email off your computer or from the computer of the recipient, the message cannot be read.

Why secure mail?

Given the amount of information you disclose in an email, it is important to protect the content. Personal information, such as addresses and telephone numbers, might not seem like a big deal to you, but in the wrong hands can be a source of identity theft with all kinds of shocking consequences. Not to mention that revealing business deals could cost your company millions of dollars.

How does secure mail work?

To encrypt email messages, you need to buy encryption software that will do the encryption for you. You then need to communicate with the recipient of your email so that they know how to decode it. Since no communication is 100 percent safe, it's possible that highly skilled hackers can still read your message.

Password use

To secure your emails at home, or even for the protection of your computer, make use of a password. Think of a not so obvious password, using a combination of letters and numbers, to start up your computer, another to unlock your screensaver, and yet another to log-in to your email account.

To protect your computer follow these steps:

  • From the Start menu, select Run
  • Enter "control userpasswords2"
  • Click OK
  • Click the box "Users must enter a user name and password to use this computer". If this box is not checked the protection operation will fail.
  • Click OK

Protect your screen as well

  • Right click on the Windows Desktop
  • From the menu select Properties
  • Select the Screen Saver tab
  • Select a screen saver
  • Be sure that the box under screen saver "On Resume, password protected" is checked.
  • Click OK

Protect your email account

When you set up your email account, don't click the "automatic login" button. Rather than having the system remember your login information, set it so that you have to type in your user name and password every time.

Protect your documents

Windows users can also protect their documents by selecting:

  • File
  • Info
  • Protect document
  • Encrypt with password

Secure mail facts might seem like a bit of a hassle, but where business and personal information is concerned, you can't be careful enough.

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